Day of Coordination

April Hertz Coordination Services offers Day of Coordination packages that go beyond just the “day of” your wedding. With our services, you can fully immerse yourself in one of the most important days of your life, while we handle all the behind-the-scenes details. Starting at booking, our team works closely with you to flawlessly execute your meticulously planned day. This allows your guests and family to fully enjoy the celebration, knowing everything is taken care of. We understand that every bride is unique and has different needs, which is why we offer a variety of Day of Coordination packages to choose from. Trust April Hertz Coordination Services to ensure your wedding day is nothing short of perfection.

 Package Details

Signature Package

From date of contract:
  • Unlimited communication from date of contract
  • Provide a customized Google Sheet with common Wedding Planning Tasks Timeline/Checklist
Prior to wedding:
  • Timeline Creation meeting with couple
  • Assistance with creation of floor plan upon request
  • Set up meeting with Bride and Groom to review timelines and make any changes/updates as necessary
  • Contact all vendors listed on the contract to coordinate and schedule arrival times, delivery times, and/or set up times, as well as to go over day of timeline.
  • Rehearse wedding ceremony, processional and recessional with full wedding party
  • Configure timing and cues for ceremony
  • Provide a printed day of wedding timeline for the wedding party upon request
  • Work with venue to ensure all layouts are implemented and technology needed is operational as needed
Day of Ceremony:
  • Assist bride and bridal party with getting ready
  • Greet Vendors and Manage vendors per instructions
  • Assist/Manage wedding party timing/order of getting ready
  • Provide set up for ceremony and reception
  • Provide Bridal Emergency Kit – aspirin, energy bars, mints, sewing kit, etc.
  • Greet photographer and/or videographer
  • Distribute final payments and/or gratuities to vendors as needed
  • Be available in person and/or by telephone during the wedding to assist vendors with any questions/concerns
  • Troubleshoot and problem solve all emergencies that may arise throughout the day
  • Ensure all décor set up and is arranged as intended
  • Distribute all ordered flowers to designated parties (i.e., Flower girl petals, Boutonnieres, etc.)
  • Greet and direct Ushers/Assistants to their duties and what they entail, if applicable
  • Ensure all items necessary for the ceremony are placed (ex. proper placement of programs, readings, vows, rings, etc.)
  • Review communications and cues with ceremony Officiant and Music Director
  • Arrange wedding party in designated order and ensure execution of the Processional
  • Assist with signing of the marriage license
  • Greet and review set up instructions of Reception Vendors
  • Supervise set up reception items such as cake stand, gift table, etc.
  • Ensure all décor, including candles, are set up and ready for the reception
  • Coordinate with DJ for schedule of entertainment and all announcements/events during reception
  • Locate wedding party and line them up accordingly for their introductions
  • Cue the DJ/emcee when to do the bridal party entrance
  • Cue all vendors and members involved in important events during the reception (i.e., parent dances, cake cutting, and toasts)
  • Cue wedding party members when they are to be announced for toasts
  • Confirm designated person that will be collecting the cards and gifts for the couple.
    Pricing Starting at $1,200

    All Inclusive Package

    Everything in Signature as well as:


    • Assistance and/or attendance to meetings with vendors at request
    • Visit to both ceremony and reception sites prior to wedding upon request
    • Unlimited hours on day of wedding
    • Assistance in planning rehearsal dinner, including making reservations at restaurant, upon request
    • Picking up any necessary decorations, rentals, or wedding items.
    • Pick up ordered breakfast/food and drinks for the bridal party
    • Manage food/snack delivery, set up, and clean up throughout the day.
    • Work with photographer to ensure all needed personnel are available for assigned photos.
    • Set up cocktail hour, if applicable
    • Check in and set up bridal suite at hotel, if requested
    • Coordinate hand-off of gifts and cards to designated person
    • Supervise and assist with reception clean up
    • Do final walkthrough of venue to ensure return of deposit if applicable.
    Pricing Starting at $2,100

    Ala Carte Services

    Day of Timeline Creation including Vendor Contact $350
    Ceremony and Reception Set Up Only * $450
    Reception Tear Down *  $500
    Sign Making $30/project + materials
    DIY Craft Decorations $50/hr + materials

    * Not in combination with a Coordination Package*

    Photography Credit:

    Tim Kamppinen Photography

    Brittany Emerson Photography

    Love She Knows Photography